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BOCC Notices & Agendas

Leadership Workshop/Meeting  |  Special
Board Meetings & Announcements


BOARD OF COMMISSIONERS

Tim Josi, Chair

David Yamamoto, Vice-Chair

Bill Baertlein, Commissioner
 

 201 Laurel Avenue
Tillamook, Oregon  97141
Phone:  (503) 842-3403  FAX:  (503) 842-1384

 ANY QUESTIONS? 
Contact Rachel Hagerty (503) 842-3404
 

WATCH THIS MEETING ON TV:  TCTV Channel 4
Friday - 1:00 p.m.      Saturday - 3:30 p.m.    Sunday - 7:00 p.m.     Monday - 7:00 p.m. 
Tuesday - 10:00 p.m.    Wednesday - 7:00 a.m.     Thursday - 9:30 a.m.

NOTE:  The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1).

NOTE:  The Tillamook County Courthouse is accessible to persons with disabilities.  If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

 



NOTICE OF BOARD WORKSHOP AND BOARD MEETING
 of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS

Also sitting as the Board of the
SOLID WASTE SERVICE DISTRICT,
4-H AND EXTENSION SERVICE DISTRICT,
AND COUNTY ROAD DISTRICT
to be held

Wednesday July 18, 2018
Workshop at 8:30 a.m.
Commissioners' Meeting Room B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

Board Meeting at 10:00 a.m.
Commissioners' Meeting Room A
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon


AGENDA

WORKSHOP

CALL TO ORDER:  Wednesday, July 18, 2018  8:30 a.m. 

1.            Welcome & Request to Sign Guest List

2.            Public Comment

3.            Non-Agenda Items 

4.            Discussion Concerning an Application for Permit from the YMCA to use Bayocean Spit on August 18, 2018 for the Annual Tillamook Bay Run/Kaylan Sisco 

5.            Discussion Concerning a Memorandum of Understanding with the Lower Nehalem Watershed Council Regarding the North Fork Road Fish Passage Design Project/Ron Newton 

6.            Discussion Concerning Change Order #1 to Contract for Goods with Maple Lane Forest Products for the Tillamook County Parks Department Firewood Project/Del Schleichert 

7.            Discussion Concerning a Personal Services Agreement with Metro Enforcement Special Services for Park/Campground Security and Patrol Services/Del Schleichert 

8.            Discussion Concerning an Order in the Matter of the Formation and Appointment of Members to the Tillamook County Short-Term Rental Committee/Sarah Absher 

9.            Discussion Concerning a Letter of Appreciation to County Employee, Melissa Jenck, for her Contributions to the Habitat for Humanity Housing Project/Sarah Absher 

10.         Discussion Concerning a Letter of Underwriter/Placement Agent Engagement to Piper Jaffray & Co. to Serve as Underwriter or Placement Agent for Tillamook County/Deb Clark 

11.         Discussion Concerning a Letter of Consideration for Bond Counsel to Hawkins Delafield & Wood, LLP. Regarding General Obligation Bonds to Tillamook County/Deb Clark 

12.         Human Resources Report/Mona Hamblen
a.        Discussion and Consideration of a Replacement Regular Full-Time Nutritionist in the Health Department
b.        Discussion and Consideration of a Replacement Regular Full-Time Road Maintenance Equipment Operator - Journey Level in the
           Public Works Department
c.        Discussion and Consideration of a New Full-Time Road Maintenance Equipment Operator - Entry Level in the Public Works
          Department
d.        Discussion and Consideration of a Replacement Regular Full-Time Computer Technician in the Information Services Department
e.        Discussion and Consideration to Rehire a Retired Employee as an On-Call Criminal Deputy in the Sheriff’s Office

13.         Discussion Concerning a Letter of Appreciation to Garry Bullard for his Contributions and Public Service to the Tillamook County/Bill Baertlein

14.         Discussion Concerning an Order in the Matter of Increasing the Number of Members on the Tillamook County Fair Board/Bill Baertlein

15.         Discussion Concerning a Letter of Support on Behalf of the Port of Garibaldi Regarding a U.S. Department of Transportation Grant Application/Tim Josi

16.         Discussion Concerning a Letter of Testimony to the Board of Forestry Regarding Alternative Forest Plans/Tim Josi

17.         Chief of Staff Report/Rachel Hagerty
a.            Discussion Concerning Transient Lodging Tax (TLT) Tourism Related Facilities Grant Agreement #2018-F7 with the Tillamook Chamber of
        Commerce for the Tillamook Chamber of Commerce Visitor Center Façade Renovation

18.         Board Concerns – Non-Agenda Items

19.         Public Comments

ADJOURN
 

MEETING

CALL TO ORDER:  Wednesday, July 18, 2018  10:00 a.m.

1.            Welcome & Request to Sign Guest List

2.            Public Comment

3.            Non-Agenda Items

          CONSENT CALENDAR

4.            Board of County Commissioners’ Meeting Minutes for Leadership Team Meetings in May and June, 2018

LEGISLATIVE – ADMINISTRATIVE

5.            Consideration of an Application for Permit from the YMCA to use Bayocean Spit on August 18, 2018 for the Annual Tillamook Bay Run/Kaylan Sisco

6.            Consideration of a Memorandum of Understanding with the Lower Nehalem Watershed Council Regarding the North Fork Road Fish Passage Design Project/Ron Newton

7.            Consideration of a Change Order #1 to Contract for Goods with Maple Lane Forest Products for the Tillamook County Parks Department Firewood Project/Del Schleichert

8.            Consideration of a Personal Services Agreement with Metro Enforcement Special Services for Park/Campground Security and Patrol Services/Del Schleichert

9.            Consideration of an Order in the Matter of the Formation and Appointment of Members to the Tillamook County Short-Term Rental Committee/Sarah Absher

10.         Consideration of a Letter of Appreciation to County Employee, Melissa Jenck, for her Contributions to the Habitat for Humanity Housing Project/Sarah Absher

11.         Consideration of a Letter of Underwriter/Placement Agent Engagement to Piper Jaffray & Co. to Serve as Underwriter or Placement Agent for Tillamook County/Deb Clark

12.         Consideration of a Letter of Consideration for Bond Counsel to Hawkins Delafield & Wood, LLP. Regarding General Obligation Bonds to Tillamook County/Deb Clark

13.         Consideration of a Letter of Appreciation to Garry Bullard for his Contributions and Public Service to Tillamook County/Bill Baertlein

14.         Consideration of an Order in the Matter of Increasing the Number of Members on the Tillamook County Fair Board/Bill Baertlein

15.    Consideration of a Letter of Support on Behalf of the Port of Garibaldi Regarding a U.S. Department of Transportation Grant Application/Tim Josi

16.    Consideration of a Letter of Testimony to the Board of Forestry Regarding Alternative Forest Plans/Tim Josi

17.   Consideration of Transient Lodging Tax (TLT) Tourism Related Facilities Grant Agreement #2018-F7 with the Tillamook Chamber of Commerce for theTillamook Chamber of Commerce Visitor Center Façade Renovation/Rachel Hagerty

18.   Board Concerns – Non-Agenda Items

19.   Public Comments

20.   Board Meetings and Announcements

ADJOURN

_____________________________________________________________________


 

BOARD MEETINGS AND ANNOUNCEMENTS

The Commissioners will hear from staff only on Wednesday, July 25, 2018 at 1:00 p.m. as a continuation of the hearing held on Wednesday, July 11, 2018 at 1:00 p.m. regarding the proposed Tillamook-Oceanside Transmission Line Project. The hearing will be held in the Commissioner’s Meeting Rooms A & B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

The Commissioners will make a decision on Monday, July 30, 2018 at 9:00 a.m. as a continuation of the hearing held on Wednesday, July 11, 2018 at 1:00 p.m. regarding the proposed Tillamook-Oceanside Transmission Line Project. The hearing will be held in the Commissioner’s Meeting Rooms A & B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

The Commissioners will hold a workshop on Monday, July 30, 2018 at 1:30 p.m. to discuss the administration of the Solid Waste Department. The meeting will be held in the Commissioner’s Meeting Rooms A & B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

A Leadership Team Meeting of the Board of Commissioners with the Tillamook County Elected Officials and Department Heads will be held on Monday, August 6, 2018 at 8:00 a.m. The meeting will be held in the Commissioners’ Meeting Rooms A & B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

The Commissioners will hold a workshop on Tuesday, August 7, 2018 at 3:00 p.m. with John Upton for a quarterly report on Tillamook County’s Retirement Plan. The workshop will be held in the Commissioners’ Meeting Room B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

 

 

NOTICE OF LEADERSHIP TEAM MEETING
of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS
with Tillamook County Elected Officials
and Department Heads
to be held

Monday, July 2, 2018 at 8:00 a.m.
Commissioners' Meeting Rooms A & B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

AGENDA

Call to Order:  Monday, July 2, 2018  8:00 a.m.                                             

1.            ANNOUNCEMENTS/INTRODUCTIONS 

NEW BUSINESS 

2.            Discussion Concerning Improvements to County Policies and Processes/Bill Baertlein 

3.            Discussion Concerning Leadership Team Meeting Schedule/Bill Baertlein

4.            Discussion Concerning Election of Leadership Team Chair/David Yamamoto 

5.            Discussion Concerning Personnel Matters/Mona Hamblen 

OLD BUSINESS 

6.            Newsworthy Department Updates/Elected Officials, Department Heads 

FUTURE BUSINESS 

7.            Date and Time of Next Meeting – To Be Determined.

ADJOURN

 


BOARD RULES

MEETINGS

1.            The Board of Commissioners (BOC) holds a formal meeting every Wednesday. Most of these meetings convene at 10:00 a.m. in the Meeting Room A on the second floor of the Tillamook County Courthouse.  BOC meeting notices will be publicized in accordance with public meeting laws.

2.            A workshop will be held every Wednesday at 8:30 a.m., in the Meeting  Room B on the second floor of the Tillamook County Courthouse. Workshop meeting notices will be publicized in accordance with public notice laws.

3.           Matters to be considered by the BOC at its Wednesday regular and workshop meetings shall be placed on an agenda, to be prepared by the Board Assistant and approved by the Board Chair. All Commission members may place items on the agenda.

4.           The BOC will allow audience participation at the Wednesday regular and workshop meetings. Members of the public may address the Board at a time designated on the agenda. The presiding officer may limit the amount of time for individuals to speak and this discretion rests solely within the jurisdiction of the presiding officer. The presiding officer will utilize a gavel as needed to maintain order, commence meetings, adjourn meetings and signal approval of motions.

5.           Public hearings are formal proceedings advertised in advance through special public notice issued to media and others. Public hearings are therefore different from audience participation at regular and staff meetings.  Public hearings by the BOC are to provide for the Board an opportunity to hear from members of the public about a specific topic. Such hearings are normally held in the Meeting Room A.  All hearing notice will be publicized in accordance with public notice laws.

6.           Individuals who wish to testify during BOC meetings and hearings shall do so at the table placed in front of the dais. Individuals testifying will, for the record, first identify themselves; give their address and state who they represent.

7.            During BOC meetings and hearings, Commissioners will be addressed by their title followed by their last name.

8.           Commissioners shall obtain approval from the Chair before speaking or asking questions of staff or invited guests. As a courtesy, the Chair shall allow an opportunity, by the Commissioner who has the floor, to ask immediate follow-up questions.

9.           A majority of the BOC shall constitute a quorum and be necessary for the transaction of business.


OFFICERS

1.            The Tillamook County Board of Commissioners' officers shall be a Chair and Vice-Chair.

2.            Officers shall be elected at the first BOC meeting in January of every year and serve a term of one year.
 

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