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BOCC Notices & Agendas

Leadership Workshop/Meeting  |  Special
Board Meetings & Announcements

 

BOARD OF COMMISSIONERS

David Yamamoto, Chair

Bill Baertlein, Vice-Chair

Mary Faith Bell, Commissioner
 

 201 Laurel Avenue
Tillamook, Oregon  97141
Phone:  (503) 842-3403  FAX:  (503) 842-1384

 ANY QUESTIONS? 
Contact Rachel Hagerty, Chief of Staff, (503) 842-3404
 

WATCH THIS MEETING ON TV:  TCTV Channel 4
Friday - 1:00 p.m.      Saturday - 3:30 p.m.    Sunday - 7:00 p.m.     Monday - 7:00 p.m. 
Tuesday - 10:00 p.m.    Wednesday - 7:00 a.m.     Thursday - 9:30 a.m.

NOTE:  The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1).

NOTE:  The Tillamook County Courthouse is accessible to persons with disabilities.  If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

 



NOTICE OF BOARD WORKSHOP AND BOARD MEETING
 of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS

Also sitting as the Board of the
SOLID WASTE SERVICE DISTRICT,
4-H AND EXTENSION SERVICE DISTRICT,
AND COUNTY ROAD DISTRICT
to be held

Wednesday, June 19, 2019
Workshop at 8:30 a.m.
Commissioners' Meeting Room B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

Board Meeting at 10:00 a.m.
Commissioners' Meeting Room A
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

WORKSHOP

CALL TO ORDER:  Wednesday, June 19, 2019 8:30 a.m.

1.               Welcome & Request to Sign Guest List

2.               Public Comment

3.               Non-Agenda Items

 4.               Announcement of a Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for Tillamook County
           Treasurer’s Office/Bill Baertlein 

5.               Public Works Report/Chris Laity
a.               Discussion Concerning a Temporary Road Use and Access Agreement with Stimson Lumber for the Cape Meares Tract Project
b.               Discussion Concerning Change Order #1 to Contract #4962 Prevailing Wage Rate Contract for Construction with Bent LLC for the South Fork Trask River
          Bridge Replacement Project 

6.               Discussion Concerning an Allocation Certification Agreement with the Oregon State Marine Board for the Maintenance Assistance Program (MAP) FY 20/JoAnn Woelfle 

7.               Discussion Concerning Change Order #2 to Contract #4951 Contract for Goods with Maple Lane Forest Products for the Tillamook County Parks Department Firewood Project/JoAnn Woelfle

8.               Discussion Concerning Intergovernmental Agreement HHS 19/21-001 with Nestucca Valley School District #101 for School Nursing Services/Marlene Putman 

9.               Discussion Concerning Intergovernmental Agreement HHS 19/21-002 with Neah-kah-nie School District #56 for School Nursing Services/Marlene Putman 

10.           Discussion Concerning Oregon Health Authority 2019-2021 Intergovernmental Agreement #159828 for the Financing of Public Health Services/Marlene Putman 

11.           Discussion Concerning an Intergovernmental Agreement with the City of Nehalem for Planning Services/Sarah Absher 

12.           Discussion Concerning Cooperative Agreement #19304 with the Oregon Department of Justice for Child Support Services/Bill Porter 

13.           Discussion Concerning a Professional Services Agreement with Waud’s Funeral Home and Tillamook Crematory for Removal and Transport of Deceased Subjects to Chief Medical Examiner Services/Bill Porter

14.           Discussion Concerning a Professional Services Agreement with Paul E. Betlinski, M.D. for Medical Examiner Services/Bill Porter 

15.           Discussion Concerning an Agreement for Housing of Juvenile Offenders with Yamhill County/Star Felty 

16.           Human Resources/Mona Hamblen
a.               Discussion and Consideration of a Personnel Requisition for a Replacement Regular Full-Time (1.0 FTE) Library Assistant 2 or a Replacement
           Regular Part-Time (.75 FTE) Library Assistant 2 in the Library 

17.           Discussion Concerning an Order in the Matter of Transferring Funds Between Budgeted Line Items/Shawn Blanchard 

18.           Discussion Concerning an Order in the Matter of Transferring Funds Between Budgeted Line Items for the 4-H Extension Service District/Shawn Blanchard 

19.           Discussion Concerning an Order in the Matter of Transferring Funds Between Budgeted Line Items for the Solid Waste Service District/Shawn Blanchard

20.           Discussion Concerning the Adoption of a Revised Justice Facility Non-Represented Pay Table Effective July 1, 2019/Shawn Blanchard 

21.           Discussion Concerning the Adoption of a Revised Teamster Pay Table Effective July 1, 2019/Shawn Blanchard 

22.           Discussion Concerning the Adoption of a Revised Non-Represented Pay Table Effective June 19, 2019/Shawn Blanchard

23.           Chief of Staff Report/Rachel Hagerty
a.               Discussion Concerning Modification #7 to Personal Services Agreement #4334 with Helion Software, Inc. for ORCATS Tax and Assessment Software
          License, Maintenance and Support
b.               Discussion Concerning a Tax Land Installment Contract with John Vo for Tax-Foreclosed County-Owned Property Previously Offered at the April 16,
          2019 Land Sale Auction, Parcel #12, Township 1N, Range 10W, Section 7DA, Tax Lot #200
c.               Discussion Concerning an Underground Easement with Tillamook People’s Utility District Across Real Property Located on 2nd Street in Township 1S, Range
          9W, Section 30BC, Tax Lot #3000 in Tillamook County
d.               Discussion Concerning an Order in the Matter of the Reappointment of a Member to the Tillamook County Tourism Advisory Committee 

24.           Board Concerns – Non-Agenda Items 

25.           Public Comments 

ADJOURN
 

MEETING 

CALL TO ORDER:  Wednesday, June 19, 2019  10:00 a.m. 

1.               Welcome & Request to Sign Guest List 

2.               Public Comment  

3.               Non-Agenda Items 

LEGISLATIVE – ADMINISTRATIVE 

4.               Announcement of a Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for Tillamook County
Treasurer’s Office/Bill Baertlein 

5.               Consideration of a Temporary Road Use and Access Agreement with Stimson Lumber for the Cape Meares Tract Project/Chris Laity

6.               Consideration of Change Order #1 to Contract #4962 Prevailing Wage Rate Contract for Construction with Bent LLC for the South Fork Trask River Bridge Replacement Project/Chris Laity 

7.               Consideration of an Allocation Certification Agreement with the Oregon State Marine Board for the Maintenance Assistance Program (MAP) FY 20/JoAnn Woelfle 

8.               Consideration of a Change Order #2 to Contract #4951 Contract for Goods with Maple Lane Forest Products for the Tillamook County Parks Department Firewood Project/JoAnn Woelfle 

9.               Consideration of Intergovernmental Agreement HHS 19/21-001 with Nestucca Valley School District #101 for School Nursing Services/Marlene Putman 

10.           Consideration of Intergovernmental Agreement HHS 19/21-002 with Neah-kah-nie School District #56 for School Nursing Services/Marlene Putman 

11.           Consideration of Oregon Health Authority 2019-2021 Intergovernmental Agreement #159828 for the Financing of Public Health Services/Marlene Putman 

12.           Consideration of an Intergovernmental Agreement with the City of Nehalem for Planning Services/Sarah Absher 

13.           Consideration of Cooperative Agreement #19304 with the Oregon Department of Justice for Child Support Services/Bill Porter 

14.           Consideration of a Professional Services Agreement with Waud’s Funeral Home and Tillamook Crematory for Removal and Transport of Deceased Subjects to Chief Medical Examiner Services/Bill Porter 

15.           Consideration of a Professional Services Agreement with Paul E. Betlinski, M.D. for Medical Examiner Services/Bill Porter 

16.           Consideration of an Agreement for Housing of Juvenile Offenders with Yamhill County/Star Felty 

17.           Consideration of Modification #7 to Personal Services Agreement #4334 with Helion Software, Inc. for ORCATS Tax and Assessment Software License, Maintenance and Support/Rachel Hagerty 

18.           Consideration of a Tax Land Installment Contract with John Vo for Tax-Foreclosed County-Owned Property Previously Offered at the April 16, 2019 Land Sale Auction, Parcel #12, Township 1N, Range 10W, Section 7DA, Tax Lot #200/Rachel Hagerty

19.           Consideration of an Underground Easement with Tillamook People’s Utility District Across Real Property Located on 2nd Street in Township 1S, Range 9W, Section 30BC, Tax Lot #3000 in Tillamook County/Rachel Hagerty

20.           Consideration of an Order in the Matter of the Reappointment of a Member to the Tillamook County Tourism Advisory Committee/Rachel Hagerty 

21.           Consideration of an Order in the Matter of Transferring Funds Between Budgeted Line Items/Shawn Blanchard 

22.           Consideration of an Order in the Matter of Transferring Funds Between Budgeted Line Items for the 4-H Extension Service District/Shawn Blanchard 

23.           Consideration of an Order in the Matter of Transferring Funds Between Budgeted Line Items for the Solid Waste Service District/Shawn Blanchard 

24.           Consideration of the Adoption of a Revised Justice Facility Non-Represented Pay Table Effective July 1, 2019/Shawn Blanchard 

25.           Consideration of the Adoption of a Revised Teamster Pay Table Effective July 1, 2019/Shawn Blanchard 

26.           Consideration of the Adoption of a Revised Non-Represented Pay Table Effective June 19, 2019//Shawn Blanchard

10:30 a.m.
27.           Public Hearing: Concerning Adopting the Budget, Appropriating Funds, Levying, and Categorizing Ad Valorem Taxes for Fiscal Year
          2019-2020/Shawn Blanchard 

28.           Consideration of an Order in the Matter of Adopting the Budget, Appropriating Funds, Levying, and Categorizing Ad Valorem Taxes for Fiscal Year
2019-2020/Shawn Blanchard 

10:45 a.m.
29.           Public Hearing: Concerning Adopting the Budget, Appropriating Funds, and Categorizing Taxes for the Solid Waste Service District for Fiscal Year
          2019-2020/Shawn Blanchard 

30.           Consideration of an Order in the Matter of Adopting the Budget, Appropriating Funds, and Categorizing Taxes for the Solid Waste Service District for Fiscal Year 2019-2020/Shawn Blanchard

31.           Board Concerns – Non-Agenda Items 

32.           Public Comments 

33.           Board Meetings and Announcements 

ADJOURN


_________________________________________________________________


BOARD MEETINGS AND ANNOUNCEMENTS

The Commissioners will hold an executive session on Monday, June 17, 2019 at 8:30 a.m. pursuant to ORS 192.660(2)(a) to discuss the employment of a public officer, employee, staff member or individual agent. The executive session will be held in the Commissioners’ Meeting Rooms A & B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. The executive session is not open to the public.

The Commissioners will hold a Board Briefing on Tuesday, June 18, 2019 at 8:30 a.m. to discuss weekly a budget request, budget committee debrief, TLT press releases, and commissioner updates. The meeting will be held in the Nehalem Room in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

The Commissioners will hold an executive session on Tuesday, June 18, 2019 at 2:00 p.m. pursuant to ORS 192.660(2)(i) to conduct a performance evaluation. The executive session will be held in the Commissioners’ Meeting Room B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. The executive session is not open to the public.

The Commissioners will hold a joint workshop on Monday, June 24, 2019 at 9:00 a.m. with the Tillamook County Transportation District. The meeting will be held in the Commissioners’ Meeting Room B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

A Leadership Team Meeting of the County Board of Commissioners with the Tillamook County Elected Officials and Department Heads will be held on Monday, July 1, 2019 at 9:00 a.m. The meeting will be held in the Commissioners’ Meeting Rooms A & B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

   

NOTICE OF LEADERSHIP TEAM MEETING
of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS
with Tillamook County Elected Officials
and Department Heads
to be held

Monday, May 6, 2019 at 9:00 a.m.
Commissioners' Meeting Rooms A & B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

AGENDA

Call to Order: Monday May 6, 2019  9:00 a.m.                                  

1.               ANNOUNCEMENTS/INTRODUCTIONS

NEW BUSINESS

2.               Oregon Pay Equity Presentation/Laurie Grenya (HR Answers) 

3.               Tyler Technologies Presentation 

FUTURE BUSINESS 

4.               Date and Time of Next Meeting, July 1, 2019 at 9:00 a.m.

ADJOURN

 

 


BOARD RULES

MEETINGS

1.            The Board of Commissioners (BOC) holds a formal meeting every Wednesday. Most of these meetings convene at 10:00 a.m. in the Meeting Room A on the second floor of the Tillamook County Courthouse.  BOC meeting notices will be publicized in accordance with public meeting laws.

2.            A workshop will be held every Wednesday at 8:30 a.m., in the Meeting  Room B on the second floor of the Tillamook County Courthouse. Workshop meeting notices will be publicized in accordance with public notice laws.

3.           Matters to be considered by the BOC at its Wednesday regular and workshop meetings shall be placed on an agenda, to be prepared by the Board Assistant and approved by the Board Chair. All Commission members may place items on the agenda.

4.           The BOC will allow audience participation at the Wednesday regular and workshop meetings. Members of the public may address the Board at a time designated on the agenda. The presiding officer may limit the amount of time for individuals to speak and this discretion rests solely within the jurisdiction of the presiding officer. The presiding officer will utilize a gavel as needed to maintain order, commence meetings, adjourn meetings and signal approval of motions.

5.           Public hearings are formal proceedings advertised in advance through special public notice issued to media and others. Public hearings are therefore different from audience participation at regular and staff meetings.  Public hearings by the BOC are to provide for the Board an opportunity to hear from members of the public about a specific topic. Such hearings are normally held in the Meeting Room A.  All hearing notice will be publicized in accordance with public notice laws.

6.           Individuals who wish to testify during BOC meetings and hearings shall do so at the table placed in front of the dais. Individuals testifying will, for the record, first identify themselves; give their address and state who they represent.

7.            During BOC meetings and hearings, Commissioners will be addressed by their title followed by their last name.

8.           Commissioners shall obtain approval from the Chair before speaking or asking questions of staff or invited guests. As a courtesy, the Chair shall allow an opportunity, by the Commissioner who has the floor, to ask immediate follow-up questions.

9.           A majority of the BOC shall constitute a quorum and be necessary for the transaction of business.


OFFICERS

1.            The Tillamook County Board of Commissioners' officers shall be a Chair and Vice-Chair.

2.            Officers shall be elected at the first BOC meeting in January of every year and serve a term of one year.
 

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