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BOCC Notices & Agendas

Leadership Workshop/Meeting  |  Special
Board Meetings & Announcements

 

BOARD OF COMMISSIONERS

David Yamamoto, Chair

Bill Baertlein, Vice-Chair

Mary Faith Bell, Commissioner
 

 201 Laurel Avenue
Tillamook, Oregon  97141
Phone:  (503) 842-3403  FAX:  (503) 842-1384

 ANY QUESTIONS? 
Contact Rachel Hagerty, Chief of Staff, (503) 842-3404
 

WATCH THIS MEETING ON TV:  TCTV Channel 4
Friday - 1:00 p.m.      Saturday - 3:30 p.m.    Sunday - 7:00 p.m.     Monday - 7:00 p.m. 
Tuesday - 10:00 p.m.    Wednesday - 7:00 a.m.     Thursday - 9:30 a.m.

NOTE:  The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1).

NOTE:  The Tillamook County Courthouse is accessible to persons with disabilities.  If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

 



NOTICE OF BOARD WORKSHOP AND BOARD MEETING
 of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS

Also sitting as the Board of the
SOLID WASTE SERVICE DISTRICT,
4-H AND EXTENSION SERVICE DISTRICT,
AND COUNTY ROAD DISTRICT
to be held

Wednesday, January 22, 2020
Workshop at 8:30 a.m.
Commissioners' Meeting Room B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

Board Meeting at 10:00 a.m.
Commissioners' Meeting Room A
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

WORKSHOP  

CALL TO ORDER:  Wednesday, January 22, 2020,  8:30 a.m. 

1.            Welcome & Request to Sign Guest List 

2.            Public Comment  

3.            Non-Agenda Items 

4.            Discussion Concerning a Contract for General Services with the Oregon Corrections Enterprises for the Department of Community Development Archive Scanning Project/Sarah Absher 

5.            Discussion Concerning Modification #4 to Personal Services Agreement #5049 with IES Communications for the Courthouse Access Control and Card Reader Project/Damian Laviolette 

6.            Discussion Concerning a Personal Services Agreement with Municipal Code Corporation for the County Website Redesign, Hosting, and Support Services/Damian Laviolette 

7.            Discussion and Consideration of an Out-of-State Travel Request for David Yamamoto to Attend the National Association of Counties Legislative Conference in Washington, D.C. 2/28 – 3/4/2020/David Yamamoto 

8.            Discussion Concerning an Order in the Matter of Tillamook County’s Opposition to the Principals Related to Legislative Concept 64 (LC 64)/David Yamamoto 

9.            Chief of Staff Report/Rachel Hagerty
a.            Discussion Concerning Sealed Bids Received for Tax-Foreclosed County-Owned Property Previously Offered at the April 16, 2019 Land Sale
        Auction, Parcel #4, Township 3S, Range 9W, Section 29BB, Tax Lot #600
b.           
Discussion Concerning an Order in the Matter of Increasing the Number of Members on the Executive Risk Management Committee 

10.         Board Concerns – Non-Agenda Items 

11.         Public Comments

ADJOURN
 

MEETING 

CALL TO ORDER:  Wednesday, January 22, 2020  10:00 a.m. 

1.            Welcome & Request to Sign Guest List 

2.            Public Comment  

3.            Non-Agenda Items 

LEGISLATIVE – ADMINISTRATIVE 

4.            Consideration of a Contract for General Services with the Oregon Corrections Enterprises for the Department of Community Development Archive Scanning Project/Sarah Absher 

5.            Consideration of Modification #4 to Personal Services Agreement #5049 with IES Communications for the Courthouse Access Control and Card Reader Project/Damian Laviolette

6.            Consideration of a Personal Services Agreement with Municipal Code Corporation for the County Website Redesign, Hosting, and Support Services/Damian Laviolette 

7.            Consideration of an Order in the Matter of Tillamook County’s Opposition to the Principals Related to Legislative Concept 64 (LC 64)/David Yamamoto 

8.            Consideration of Sealed Bids Received for Tax-Foreclosed County-Owned Property Previously Offered at the April 16, 2019 Land Sale Auction, Parcel #4, Township 3S, Range 9W, Section 29BB, Tax Lot #600/Rachel Hagerty 

9.            Consideration of an Order in the Matter of Increasing the Number of Members on the Executive Risk Management Committee/Rachel Hagerty 

10.         Board Concerns – Non-Agenda Items 

11.         Public Comments 

12.         Board Meetings and Announcements 

ADJOURN


_________________________________________________________________


BOARD MEETINGS AND ANNOUNCEMENTS

Martin Luther King Jr. Day is an observed holiday for the County and the Oregon State Circuit Court. All County offices in the Tillamook County Courthouse and the Tillamook County Library, administrative offices in the Jail and Justice Facility, Public Works Department, Department of Community Development, Surveyor’s Office, and the Health and Human Services Department and clinics will be CLOSED on Monday, January 20, 2020. 

There is NO Board Briefing scheduled on Tuesday, January 21, 2020 at 8:30 a.m.  

The Commissioners will hold a workshop on Monday, January 27, 2020 at 9:00 a.m. with the Oregon Department of Parks and Recreation Department to discuss the Sitka Sedge State Natural Area. The meeting will be held at the Kiawanda Community Center, 34600 Cape Kiwanda Drive, Pacific City, Oregon. 

The Commissioners will hold a workshop on Wednesday, January 29, 2020 at 1:00 p.m. with the Tillamook Bay Watershed Council. The meeting will be held in Commissioners’ Meeting Rooms A & B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.  

The Commissioners will hold an executive session on Friday, January 31, 2020 at 11:00 a.m. pursuant to ORS 192.660(2)(i) to conduct a performance evaluation. The executive session will be held in the Commissioners’ Meeting Room B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. The executive session is not open to the public. 

The Commissioners will hold an executive session on Wednesday, February 5, 2020 at 2:00 p.m. pursuant to ORS 192.660(2)(i) to conduct a performance evaluation. The executive session will be held in the Commissioners’ Meeting Room B, in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. The executive session is not open to the public.

 

 

 

   

NOTICE OF LEADERSHIP TEAM MEETING
of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS
with Tillamook County Elected Officials
and Department Heads
to be held

Monday, January 6, 2020 at 9:00 a.m.
Commissioners' Meeting Rooms A & B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

AGENDA

Call to Order Monday, January 6, 2020 9:00 a.m.                                               

1.            ANNOUNCEMENTS/INTRODUCTIONS 

NEW BUSINESS 

2.            Discussion Concerning FY 2020/2021 County Budget/Shawn Blanchard

3.            Discussion Concerning Information Services Budget Process Update/Damian Laviolette 

4.            Discussion Concerning Information Services Help Desk Portal and Website/Damian Laviolette 

5.            Discussion Concerning Employee Holiday Party Debrief and Future Schedule/Mary Faith Bell 

OLD BUSINESS 

6.            Newsworthy Department Updates/Elected Officials, Department Heads 

         FUTURE BUSINESS  

7.            Date and Time of Next Meeting – April 6, 2020 at 9:00 a.m. 

ADJOURN


BOARD RULES

MEETINGS

1.            The Board of Commissioners (BOC) holds a formal meeting every Wednesday. Most of these meetings convene at 10:00 a.m. in the Meeting Room A on the second floor of the Tillamook County Courthouse.  BOC meeting notices will be publicized in accordance with public meeting laws.

2.            A workshop will be held every Wednesday at 8:30 a.m., in the Meeting  Room B on the second floor of the Tillamook County Courthouse. Workshop meeting notices will be publicized in accordance with public notice laws.

3.           Matters to be considered by the BOC at its Wednesday regular and workshop meetings shall be placed on an agenda, to be prepared by the Board Assistant and approved by the Board Chair. All Commission members may place items on the agenda.

4.           The BOC will allow audience participation at the Wednesday regular and workshop meetings. Members of the public may address the Board at a time designated on the agenda. The presiding officer may limit the amount of time for individuals to speak and this discretion rests solely within the jurisdiction of the presiding officer. The presiding officer will utilize a gavel as needed to maintain order, commence meetings, adjourn meetings and signal approval of motions.

5.           Public hearings are formal proceedings advertised in advance through special public notice issued to media and others. Public hearings are therefore different from audience participation at regular and staff meetings.  Public hearings by the BOC are to provide for the Board an opportunity to hear from members of the public about a specific topic. Such hearings are normally held in the Meeting Room A.  All hearing notice will be publicized in accordance with public notice laws.

6.           Individuals who wish to testify during BOC meetings and hearings shall do so at the table placed in front of the dais. Individuals testifying will, for the record, first identify themselves; give their address and state who they represent.

7.            During BOC meetings and hearings, Commissioners will be addressed by their title followed by their last name.

8.           Commissioners shall obtain approval from the Chair before speaking or asking questions of staff or invited guests. As a courtesy, the Chair shall allow an opportunity, by the Commissioner who has the floor, to ask immediate follow-up questions.

9.           A majority of the BOC shall constitute a quorum and be necessary for the transaction of business.


OFFICERS

1.            The Tillamook County Board of Commissioners' officers shall be a Chair and Vice-Chair.

2.            Officers shall be elected at the first BOC meeting in January of every year and serve a term of one year.
 

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