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BOCC Notices & Agendas

Leadership Workshop/Meeting  |  Special
Board Meetings & Announcements

 

BOARD OF COMMISSIONERS

David Yamamoto, Chair

Bill Baertlein, Vice-Chair

Mary Faith Bell, Commissioner
 

 201 Laurel Avenue
Tillamook, Oregon  97141
Phone:  (503) 842-3403  FAX:  (503) 842-1384

 ANY QUESTIONS? 
Contact Rachel Hagerty, Chief of Staff, (503) 842-3404
 

WATCH THIS MEETING ON TV:  TCTV Channel 4
Friday - 1:00 p.m.      Saturday - 3:30 p.m.    Sunday - 7:00 p.m.     Monday - 7:00 p.m. 
Tuesday - 10:00 p.m.    Wednesday - 7:00 a.m.     Thursday - 9:30 a.m.

NOTE:  The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1).

NOTE:  The Tillamook County Courthouse is accessible to persons with disabilities.  If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

 



NOTICE OF BOARD WORKSHOP AND BOARD MEETING
 of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS

Also sitting as the Board of the
SOLID WASTE SERVICE DISTRICT,
4-H AND EXTENSION SERVICE DISTRICT,
AND COUNTY ROAD DISTRICT
to be held

Wednesday, August 14, 2019
Workshop at 8:30 a.m.
Commissioners' Meeting Room B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

Board Meeting at 10:00 a.m.
Commissioners' Meeting Room A
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

WORKSHOP

CALL TO ORDER:  Wednesday, August 14, 2019 8:30 a.m.

1.               Welcome & Request to Sign Guest List 

2.               Public Comment 

3.               Non-Agenda Items 

4.               Public Works Report/Chris Laity
a.               Discussion Concerning an Order in the Matter of an Emergency Contract for the Construction of a Detour Bridge on Curl Road, Tillamook County
b.               Discussion Concerning Amendment #1 to Cooperative Agreement #4972 with Nestucca, Neskowin and Sand Lake Watersheds Council for the
          Bear Creek Culvert Replacement Project 

5.               Discussion Concerning a Memorandum of Understanding with Health Resources and Services and Administration/RCORP Tillamook/Northwest Medical Foundation of Tillamook and Tillamook County Sheriff’s Office, Tillamook County Health Centers, Tillamook Family Counseling Center, The Rinehart Clinic, and Community Action Resources Enterprises, Inc. to Support Prevention and Treatment of Substance Abuse Disorders/Melody Ayers, Eric Swanson 

6.               Discussion Concerning Adding Property to Schedule 5 of the US Bancorp Government Leasing & Finance Master Tax-Exempt Lease/Purchase Agreement/Shawn Blanchard 

7.              Discussion Concerning a Prevailing Wage Rate Contract for Construction with Garland/DBS, Inc. for the Courthouse Roof Restoration Project/Kevin Jolly 

8.               Discussion Concerning Modification #2 to Personal Services Agreement #4984 with Eric Brinkert, MA for Community Health Administrative Services for Tillamook County Community Health Centers/Bill Baertlein  

9.               Discussion Concerning Modification #2 to Professional Services Agreement #4931 with Smile Studio for FQHC Oregon Health Plan Medicaid and Non-Insured Dental Services/Bill Baertlein 

10.           Discussion Concerning a 2019-2021 Victims of Crime Act Intergovernmental Non-Competitive Grant Application with the Oregon Department of Justice/Joel Stevens  

11.           Human Resources Report/Mona Hamblen
a.       Discussion and Consideration of a Personnel Requisition for a Replacement Regular Full-Time Office Specialist 2 (Spanish Required)
          in the Health Department
b.       Discussion and Consideration of a Personnel Requisition for a New Grant Funded Regular Full-Time Public Health Program
          Representative in the Health Department
c.       Discussion and Consideration of a Personnel Requisition for a New Grant Funded Regular Full-Time Medical Clinic Assistant in the
          Health Department
d.       Discussion and Consideration of a Personnel Requisition for a New Grant Funded Regular Full-Time Behavioral Clinician Health
          Manager in the Health Department 
e.       Discussion and Consideration of a Personnel Requisition for a Replacement Regular Full-Time Corrections Sergeant in the Sheriff’s Office
f.        Discussion and Consideration of a Personnel Requisition for Two Replacement Regular Full-Time Criminal Deputies in the Sheriff’s Office
g.       Discussion and Consideration of a Personnel Requisition for a Replacement Regular Full-Time Corrections Deputy in the Sheriff’s Office
h.       Discussion and Consideration of a Personnel Requisition for a Replacement On-Call (Not to Exceed 150 Days) Criminal Deputy in the Sheriff’s Office

12.           Chief of Staff Report/Rachel Hagerty
a.       Discussion Concerning a Mutual Termination Agreement of Grant Agreement #2015-F07 for Tourism Related Facilities with City of Garibaldi
b.       Discussion Concerning an Oregon Business Development Department Project Completion Report for the Southern Flow Corridor Flood
          Mitigation Project
c.       Discussion Concerning Modification #2 to Personal Services Agreement with IES Communications for the Courthouse Access Cont
          and Card Reader Project 

13.           Board Concerns – Non-Agenda Items 

14.           Public Comments 

ADJOURN
 

MEETING 

CALL TO ORDER:  Wednesday, August 14, 2019  10:00 a.m. 

1.               Welcome & Request to Sign Guest List 

2.               Public Comment

3.               Non-Agenda Items

4.               Carnahan Boat Dock Replacement & Ramp Repair Project Presentation/Paul Wyntergreen  

LEGISLATIVE – ADMINISTRATIVE 

5.               Consideration of an Order in the Matter of an Emergency Contract for the Construction of a Detour Bridge on Curl Road, Tillamook County/Chris Laity 

6.               Consideration of Amendment #1 to Cooperative Agreement #4972 with Nestucca, Neskowin and Sand Lake Watersheds Council for the Bear Creek Culvert Replacement Project/Chris Laity 

7.               Consideration of a Memorandum of Understanding with Health Resources and Services and Administration/RCORP Tillamook/Northwest Medical Foundation of Tillamook and Tillamook County Sheriff’s Office, Tillamook County Health Centers, Tillamook Family Counseling Center, The Rinehart Clinic, and Community Action Resources Enterprises, Inc. to Support Prevention and Treatment of Substance Abuse Disorders/Melody Ayers, Eric Swanson 

8.               Consideration of Adding Property to Schedule 5 of the US Bancorp Government Leasing & Finance Master Tax-Exempt Lease/Purchase Agreement/Shawn Blanchard 

9.               Consideration of a Prevailing Wage Rate Contract for Construction with Garland/DBS, Inc. for the Courthouse Roof Restoration Project/Kevin Jolly 

10.           Consideration of Modification #2 to Personal Services Agreement #4984 with Eric Brinkert, MA for Community Health Administrative Services for Tillamook County Community Health Centers/Bill Baertlein 

11.           Consideration of Modification #2 to Professional Services Agreement #4931 with Smile Studio for FQHC Oregon Health Plan Medicaid and Non-Insured Dental Services/Bill Baertlein 

12.           Consideration of a Mutual Termination Agreement of Grant Agreement #2015-F07 Tourism Related Facilities with City of Garibaldi/Rachel Hagerty 

13.           Consideration of an Oregon Business Development Department Project Completion Report for the Southern Flow Corridor Flood Mitigation Project/Rachel Hagerty

14.           Consideration of Modification #2 to Personal Services Agreement with IES Communications for the Courthouse Access Control and Card Reader Project/Rachel Hagerty 

15.           Board Concerns – Non-Agenda Items 

16.           Public Comments 

17.           Board Meetings and Announcements 

ADJOURN

 


_________________________________________________________________


BOARD MEETINGS AND ANNOUNCEMENTS

The Commissioners will hold a Board Briefing on Tuesday, August 27, 2019 at 8:30 a.m. to discuss weekly commissioner updates. The meeting will be held in the Nehalem Room in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. The Board of Commissioners reserves the right to recess in Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1)

There is NO County Commissioners’ Workshop or Board meeting on Wednesday, August 21, or Wednesday, August 28, 2019 due to the lack of a quorum.

The Commissioners will hold a workshop on Monday, August 26, 2019 at 10:00 a.m. with John Upton for a quarterly report on Tillamook County’s Retirement Plan. The workshop will be held in the Commissioners’ Meeting Room B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

Labor Day is an observed holiday for the County and the Oregon State Circuit Court. All County offices in the Tillamook County Courthouse, Tillamook County Library, administrative offices in the Jail and Justice Facility, Public Works Department, Department of Community Development, Surveyor’s Office, and the Health and Human Services Department and clinics will be CLOSED on Monday, September 2, 2019

The Transient Lodging Tax (TLT) Tourism-Related Facilities Grant Success Series features completed County grant projects. The presentations listed below are scheduled at 10:00 a.m. during the weekly Board of Commissioners’ meetings held in the Commissioners’ Meeting Room A in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon. For more information on TLT Tourism-Related Facilities, please visit www.co.tillamook.or.us/gov/Bocc/TLTFacilities.htm

Wednesday, September 11, 2019: Oceanside Neighborhood Association will discuss their Oceanside Beach Access Design Plan Project.

 

   

NOTICE OF LEADERSHIP TEAM MEETING
of the
TILLAMOOK COUNTY BOARD OF COMMISSIONERS
with Tillamook County Elected Officials
and Department Heads
to be held

Monday, July 1, 2019 at 9:00 a.m.
Commissioners' Meeting Rooms A & B
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

AGENDA

Call to Order: Monday July 1, 2019  9:00 a.m.                                       

1.               ANNOUNCEMENTS/INTRODUCTIONS 

NEW BUSINESS 

2.               Discussion Concerning Department Policies and Procedures/Bill Baertlein 

3.               Newsworthy Department Updates/Elected Officials, Department Heads  

FUTURE BUSINESS  

4.               Date and Time of Next Meeting – October 7, 2019 at 9:00 a.m. 

ADJOURN

 

 


BOARD RULES

MEETINGS

1.            The Board of Commissioners (BOC) holds a formal meeting every Wednesday. Most of these meetings convene at 10:00 a.m. in the Meeting Room A on the second floor of the Tillamook County Courthouse.  BOC meeting notices will be publicized in accordance with public meeting laws.

2.            A workshop will be held every Wednesday at 8:30 a.m., in the Meeting  Room B on the second floor of the Tillamook County Courthouse. Workshop meeting notices will be publicized in accordance with public notice laws.

3.           Matters to be considered by the BOC at its Wednesday regular and workshop meetings shall be placed on an agenda, to be prepared by the Board Assistant and approved by the Board Chair. All Commission members may place items on the agenda.

4.           The BOC will allow audience participation at the Wednesday regular and workshop meetings. Members of the public may address the Board at a time designated on the agenda. The presiding officer may limit the amount of time for individuals to speak and this discretion rests solely within the jurisdiction of the presiding officer. The presiding officer will utilize a gavel as needed to maintain order, commence meetings, adjourn meetings and signal approval of motions.

5.           Public hearings are formal proceedings advertised in advance through special public notice issued to media and others. Public hearings are therefore different from audience participation at regular and staff meetings.  Public hearings by the BOC are to provide for the Board an opportunity to hear from members of the public about a specific topic. Such hearings are normally held in the Meeting Room A.  All hearing notice will be publicized in accordance with public notice laws.

6.           Individuals who wish to testify during BOC meetings and hearings shall do so at the table placed in front of the dais. Individuals testifying will, for the record, first identify themselves; give their address and state who they represent.

7.            During BOC meetings and hearings, Commissioners will be addressed by their title followed by their last name.

8.           Commissioners shall obtain approval from the Chair before speaking or asking questions of staff or invited guests. As a courtesy, the Chair shall allow an opportunity, by the Commissioner who has the floor, to ask immediate follow-up questions.

9.           A majority of the BOC shall constitute a quorum and be necessary for the transaction of business.


OFFICERS

1.            The Tillamook County Board of Commissioners' officers shall be a Chair and Vice-Chair.

2.            Officers shall be elected at the first BOC meeting in January of every year and serve a term of one year.
 

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